Link to Previous – This setting is always defaulted to being ‘ON’ so you have to check it for all your sections. If you leap ahead and make a change, then go back and insert an image, the content will shift.Pro Tip: it’s helpful while formatting to turn on Reveal Non-Printing Characters. Add images and position them.Do this from the first page to the last in order. All of it! That includes front matter (title and copyright page), back matter, everything. Don’t make more work for yourself by adding page numbering too soon.In fact, before you do any formatting for your book, complete the content.Get all your content into the file.Different First Page – Does the first page of a new chapter have an oversized chapter title? Or an image? A lot of authors who do this like to leave off the Header and/or Footer on the first page of a section. But if you plan to add unique content for each section, the Link to Previous option must be turned off. To make page numbering sequential, Linking is helpful.
![]() So let’s cover that one first.Head to the first page you want your numbers to appear on (probably the first page of the first chapter) and double-click on the footer. If you want to have different content on the Odd and Even pages (like a title on one side and author on the other) you need to check this option.If you just used Page Breaks to separate chapters, you’ve got it easy. If this option is not checked, adding anything to the Header or Footer will show up in all the following Headers or Footers in the section. Different Odd & Even Pages – Okay, this one is important. If you’re using individual sections for each chapter, there’s a little bit more work to do.Remember in Step 3 ( Format Your Header And Footer) that option for Link to Previous? I said we should go through and turn that off for all your Sections. Click ‘OK’ for both menus and your numbering should fill in for the Footer in the entire section!This is the easy way of adding page numbering if the body of your book is all one section. ‘Center’ is pretty common as well for a book.In the Format menu, I set the ‘Start at’ to 1 so that the page I’m currently on will show ‘1’ in the footer. I opted for ‘Outside’ as the alignment so the numbering will appear on the outside edge of the page. Go ahead and click that.Here we see the Page Number menu and the Format… menu opened beside it. This will link the page numbering independent of the Footer linking, allowing us to freely edit the Header/Footer for other content without breaking the page numbering. Then click the Insert Page Number command in the Ribbon again and select the Format… option.Instead of selecting ‘Start at’ you’ll check ‘Continue from previous section’ and the page numbering will follow from the prior section. Click into that first page Footer of the new Section. It should be possible to simply leaving the Linking on and turn it off as needed (say, as you add chapter titles to the Header) but in my experience, that creates a chain reaction of incorrectly placed content.So I advocate for simply turning off all Link to Previous in your Footers.With that done, you’ll notice that each Section in your document starts over with the page numbering set to 1. But we’re not going to use the Link to Previous command to do so.This seems horribly counter-intuitive, but leaving the Link to Previous on when you add content to the Header or Footer can cause some truly infuriating shifts in content as you try to make adjustments. Format the Header and Footer to define where Page Numbers and other Header content will appear Insert Breaks for Page and Section – be sure the breaks are consistent Finish all content design and add all images Seems like it should be simple, right? Save a publisher file for macIn my personal and professional life, I have done my best to get away from using Word at all. It does a specific job (page layout) rather poorly and with many limitations. Never had any problem being honest about that either. Bringing it all TogetherI don’t love Microsoft Word. This gives you the freedom to design the pages of your file without having to worry about linking pages for numbering, without having to set up a section, and ensures once you do get to that step, there won’t be any additional changes to disrupt the page numbering. I never made that mistake again.Also, I use a new Word file for every part of the book: the first pages with title and copyright info, the introduction (if any pagination in Roman numerlas), the body of the text, then a final section with “about the author” and – if I have extra pages – promos for other books. Stay tuned, in the next few weeks, we’ll be looking at one of the most important tasks Word users face: exporting a print-ready PDF from MS Word.Great rundown! Long ago I learned a hard lesson in using returns instead of a page break. For page layout, I would say InDesign or Affinity Publisher.We also love to hear feedback about what information is useful for authors working on putting together their book. Fairmont sonoma mission inn good neighbor program charlotteSaves plenty of trouble!When I reproduce an old book in facsimile form, such as the King Curio Catalog #81 I don’t use Word. If it does, and it creates a new page, I will just edit that section more to tighten it up. This rarely interferes with the pagination which I continue from one file to the next if needed. This is important with a book that may be 80 years old. These design programs have the advantage of easily allowing for digitally cleaning up the files as well.
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